The following knowledge and skills are taught during the training:

  • Office organization
    • Office Manger are responsible for organizing everyday office life. This includes the planning and coordination of appointments, the administration of Conference rooms and the processing of mail and e-mails.
  • Document management
    • Creating, processing and filing documents. This includes writing protocols, reports and offers as well as the maintenance of files.
  • Customer communication
    • Communication with customers and business partners is an essential part of the training. This can be done both by telephone and in writing. Office Manager learn how to communicate professionally and respond appropriately to inquiries or complaints.
  • Finance and accounting
    • Commercial management and monitoring, Bookkeeping and cost accounting. This includes posting invoices and making payments.
  • Personnel administration
    • This includes, for example, supporting the recruitment of new employees, maintaining personnel files and organizing training courses.
  • IT applications
    • Dealing with various software applications is another important aspect of the training. Office Manager learn how to use word processing programs, spreadsheets and special office software solutions.

The following elective qualifications are specified in the vocational training contract:

  • Human resources management
  • Assistance and Office
  • At least qualification of vocational maturity

Personal requirements:

  • Communication skills
    • Good verbal and written communication skills are important, as Office Manager often communicate with a wide variety of people.
  • Organizational skills
    • The ability to plan and coordinate tasks is crucial in order to organize the daily office routine efficiently.
  • Interest in commercial activities
    • A basic interest in economic contexts and office processes is important.
  • Team spirit
    • You often work in a team, so it’s important to be able to work well with others.
  • Independence and Reliability

These qualities can help you to successfully master the challenges of training and create a good foundation for your future career.

  • 3 years
  • Training usually begins on 01.08.
  • A shortening is possible under certain conditions
  • The working time is 39 hours a week
  • There is an annual vacation entitlement of 30 workdays

since 01.02.2025:

  • 1,236.82 euros in the first year of training
  • 1,290.96 euros in the second year of training
  • 1,340.61 euros in the third year of training

Special annual payment on December 1st in the amount of 95% of the vocational training remuneration

Final examination bonus of € 400.00 for successfully passing the final examination on the first attempt

  • Part 1 of the final examination in the 2nd year of training
  • Part 2 of the final examination at the end of training at the IHK-Rheinhessen

Vocational school 3
Am Judensand 8
55122 Mainz

The following knowledge is acquired here:

  • General education subjects: e.g. German, Sport, Religion or Social Studies
  • Occupation-specific learning fields: e.g. procuring goods and services and concluding contracts, performing human resources tasks, organizing events and business trips

The practice takes place in various departments or faculties of the university, such as:

  • Human Resources and Legal Affairs Department
  • Finance and Procurement Department
  • Building and Property Management Department
  • Treasury Services
  • Student funding (BAföG)

E-Mail: ausbildung@uni-mainz.de